Weyo

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Legal documents

Privacy Policy – Passengers

Version 2026-10-21-v0.99.2 · Effective date:

PERSONAL DATA PROCESSING POLICY

for passengers – the “Weyo Passenger” mobile application and the “WEYO” web interface

Who this policy is intended for: This policy is intended for passengers and other users of the “Weyo Passenger” mobile application and the related WEYO web interface (see Article 3 for details). If you are a driver, a Carrier or a user of the fleet management portal and you use the “Weyo Driver” application or the “Weyo Fleet” portal, the processing of your personal data is governed by the separate Personal Data Processing Policy for Drivers and Fleets, available at https://withweyo.com/pravni/driver_fleet_privacy_policy.

1 Personal data controller

The controller of personal data within the meaning of Article 4(7) of Regulation (EU) 2016/679 of the European Parliament and of the Council on the protection of natural persons with regard to the processing of personal data (hereinafter the “GDPR”) is:

Trans Flow s.r.o.

(hereinafter the “Controller” or “we”).

The Controller has not appointed a data protection officer (DPO). For all matters concerning the processing of personal data and the exercise of data subjects’ rights, the Controller can be contacted using the contact details above.

2 Introduction

The “WEYO” platform is a digital platform through which passengers in the Czech Republic order passenger transport from independent carriers holding the relevant business authorisation, who are drivers operating on their own account or companies managing a fleet of vehicles and drivers (hereinafter “Carriers”). Passengers use the “Weyo Passenger” mobile application for iOS and Android and the related web interface, including the website for sharing location during a Ride (hereinafter collectively the “Application”).

Within the Application, the Controller acts as a taxi service intermediary within the meaning of Section 2(10) and Section 21e of Act No. 111/1994 Sb., on Road Transport (hereinafter the “Road Transport Act”). It facilitates the conclusion of a transport contract between the passenger and the Carrier (and, where this service is available, also the transport of parcels) and related services, in particular finding and assigning a vehicle, calculating the price, payment, communication, ratings and safety features (hereinafter the “Service”). The transport itself (hereinafter a “Ride”) is provided by the Carrier through a driver.

This policy describes what personal data we process in connection with use of the Application and provision of the Service, for what purposes, on what legal basis, for how long, to whom we disclose it, and what rights data subjects have. It forms an integral part of the Controller’s obligation to provide information under Articles 13 and 14 GDPR.

3 Who this policy is intended for

This policy is intended in particular for the following categories of data subjects:

For simplicity, all the persons listed above are also referred to in this policy as “users”.

4 The Controller’s role and mutual disclosure of data

In relation to personal data processed through the Application, Trans Flow s.r.o. acts as a controller that independently determines the purposes and means of processing.

The Carrier is an independent controller in relation to the passenger’s personal data that it receives to perform the Ride. The Carrier is contractually obliged to use it only to perform the Ride, fulfil its legal obligations and protect its legal claims.

Mutual disclosure of data is necessary to carry out a Ride:

If an organisation pays for a Ride through Weyo Work, we disclose to that organisation details of Rides taken on its account (in particular the user’s name, date and time, pickup location and destination, price and purpose of the Ride, if stated). The organisation is an independent controller in relation to this data. Similarly, the administrator of a Weyo Family account can see details of members’ Rides that the administrator pays for. Real-time location is not disclosed to the organisation or family account administrator unless the user shares it using the Ride-sharing feature.

5 What personal data we process

5.1 Account, identification and contact data

5.2 Ride and order data

5.3 Location data

The Application’s access to location can be restricted or switched off at any time in the device settings. The pickup location can then be entered manually. However, some features (e.g. the vehicle arriving at the precise pickup point) may not be available without location data.

5.4 Payment and transaction data

The user enters full payment card details directly with the payment service provider, and the Controller does not have access to them.

5.5 Communication, support and safety

5.6 Technical and operational data

5.7 Sources of personal data

We obtain personal data primarily directly from the user and from the user’s use of the Application. We may also obtain it:

Anyone who enters another person’s personal data into the Application (e.g. a parcel recipient, a safety contact or a person for whom they order a Ride) is obliged to inform that person and refer them to this policy.

The Controller does not intentionally process special categories of personal data under Article 9 GDPR (e.g. health data, biometric data). Users are obliged not to enter such data into the Application (in particular in Ride notes, chat or ratings). If such data nevertheless appears (e.g. in an incident report), we process it only to the extent necessary to resolve the incident and protect rights.

We process personal data only for specified, explicit and legitimate purposes, on the following legal bases within the meaning of Article 6 GDPR:

Providing personal data for account creation and ordering a Ride is a contractual requirement; without it, the Application cannot be used and a Ride cannot be arranged. Where consent is the legal basis, giving it is voluntary and it can be withdrawn at any time with future effect.

Where we base processing on a legitimate interest, we have assessed that users’ interests or fundamental rights and freedoms do not override that interest. Further information about this assessment can be obtained from the Controller on request.

Right to object: You may object at any time to processing based on a legitimate interest on grounds relating to your particular situation. You may object at any time to processing for direct marketing purposes, without giving a reason.

7 Safety features

The Application contains or may contain features to support Ride safety. Where they are available in the Application, the following applies:

8 Personal data processing periods

We retain personal data only for the period necessary to fulfil the stated purposes:

Once the relevant period expires, personal data is deleted or irreversibly anonymised.

Closing an account does not necessarily mean immediate deletion of all data. We must retain some data after account closure, particularly to complete an ongoing Ride, settle payments, fulfil legal obligations (e.g. transport records, accounting) or protect legal claims. Access to such data is restricted. Data deleted from operational systems ceases to exist in backups no later than the expiry of the backup retention period. If it becomes necessary to restore the database from a backup, we will again delete data whose deletion has been requested.

9 Recipients and processors of personal data

We disclose personal data only to the extent necessary and to trusted recipients.

9.1 Independent controllers and other recipients

9.2 Processors

To operate the Application, we use the following processors, who process personal data under a processing agreement pursuant to Article 28 GDPR:

If additional services are activated in the Application (e.g. sending verification codes through WhatsApp, integration with a partner emergency service, reward providers or alternative route calculation services), the relevant recipients will be added to this policy.

Personal data is not sold, nor is it transferred to third parties for their own marketing purposes.

10 Transfers of personal data to third countries

The Application’s main databases and storage are located in the European Union (Frankfurt, Germany). However, some recipients are based outside the European Economic Area, particularly in the United States of America (Resend, Twilio, Google, Meta, Apple, Cloudflare and Stripe), and may also process personal data there.

Such transfers always take place with appropriate safeguards under the GDPR, either on the basis of a European Commission adequacy decision pursuant to Article 45 GDPR (the EU–US Data Privacy Framework), or on the basis of standard contractual clauses adopted by the European Commission pursuant to Article 46 GDPR.

Further information about the safeguards can be obtained from the Controller on request.

11 Automated decision-making and profiling

The Service is based on automated processing of personal data. This includes in particular:

Security checks may result in a temporary restriction of a feature, for example a requirement for additional verification or an inability to order a Ride until an outstanding amount is paid. Following a report by a female driver in the Women for Women category, a passenger’s access to the Application may be automatically suspended, but only pending review by an authorised member of the Controller’s staff (see Article 7). Such a measure is necessary for entering into and performing the contract and for protecting users and the Controller (Article 22(2)(a) GDPR). Permanent blocking or closure of an account is decided by an authorised member of the Controller’s staff.

A user affected by an automated decision has the right to obtain human intervention by the Controller, to express their point of view and to contest the decision. These rights can be exercised through customer support or using the Controller’s contact details.

12 Data subjects’ rights

In connection with the processing of personal data, data subjects have the following rights, which can be exercised with the Controller:

A request can be submitted through the Application or using the contact details given at the beginning of this policy. The Controller will respond without undue delay, no later than one month after receiving the request; where necessary and taking into account the complexity and number of requests, this period may be extended by a further two months, of which the data subject will be informed. The Controller is entitled to take reasonable steps to verify the requester’s identity before handling the request.

Data that the Controller is required to retain by law (e.g. records of transport arranged, accounting documents), or data necessary for the establishment, exercise or defence of legal claims, is not subject to erasure.

13 Commercial communications and direct marketing

Where permitted by law, we may send users commercial communications concerning our own similar Services. Users may opt out of commercial communications at any time free of charge, using the unsubscribe link in each communication, in the Application settings or by sending a message to the Controller’s contact e-mail address. Once an objection is made or consent is withdrawn, respectively, we will stop processing personal data for this purpose. Operational notifications concerning ordered Rides and the account (e.g. Ride confirmations, receipts, safety alerts) are not commercial communications and cannot be opted out of.

14 Security of personal data

Taking into account the nature, scope and purposes of processing and the risks to data subjects’ rights and freedoms, the Controller has adopted appropriate technical and organisational measures pursuant to Article 32 GDPR, in particular:

Only authorised persons bound by confidentiality have access to personal data. Ordinary e-mails and SMS messages are not end-to-end encrypted. Users are obliged to protect their login credentials and devices against misuse.

15 Cookies, web interface and device storage

The web interface uses cookies and similar technologies (browser storage). Necessary cookies and browser storage entries that provide basic functionality, login, language settings, confirmation of a deletion request and security (including protection of forms using Cloudflare Turnstile) are processed on the basis of Section 89(3) of Act No. 127/2005 Sb., on Electronic Communications, and Article 6(1)(b) and (f) GDPR, and do not require consent.

Optional functional, analytics and marketing cookies are used only on the basis of the user’s consent (Article 6(1)(a) GDPR), which can be given or withdrawn at any time in the cookie settings. Details are provided in the separate cookie settings.

The mobile Application stores login credentials in the device’s secure storage and other settings and working data in the device’s local storage. This data serves exclusively to operate the Application and is removed upon logout; after the Application is uninstalled, data in the device’s secure storage (e.g. iOS Keychain) may persist until overwritten.

16 Protection of minors

Only a person over 18 years of age may create a user account. Persons under 18 cannot have their own account; a Ride may be ordered for them by a legal representative (e.g. through Weyo Family, where available), who is responsible for the data about the minor that the representative enters into the Application. If the Controller discovers that it is processing a minor’s personal data without an appropriate legal basis, it will delete that data without undue delay.

17 Changes to this policy

This policy may be updated from time to time, particularly in response to development of the Application, introduction of new features, changes to the Services or changes in legislation. The current version is always available in the Application and on the web interface. Users will be informed of material changes in an appropriate manner (through the Application or by e-mail), usually at least 14 days before they take effect.

This policy takes effect on 21.10.2026.

18 Contact

For all matters concerning the processing of personal data and the exercise of data subjects’ rights, please contact the Controller:

Trans Flow s.r.o.

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